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Thursday, February 12, 2015

December 2014 All Hill Council Minutes

http://ohsustudent.blogspot.com/

December Meeting Agenda:

OHSU Student Council (SC)
12/12/2014, 12:00-1:00/1:30pm
Location: MRB 310
Called to order:

Attendants: Andrew Sloan, Amelia Stoker, James Rohlfing, Tate Masunaga, Adam Fox, Kenneth Gilbert, Meghan Sampson, Heath Kula, Dyann Hamilton, Troy Potter, David Edwards, Lilly Winfree, Karen Seresun, Heather Ennis, Constance Henderson, Dana Director, Hannah Lobbingier, Joseph Sedillo, Kayly Lembke, Lauren Leyland, Megan Carroll, Rajkaran Sachdej, Tyler Light, Shawn Molden, Phil Henzlik.

·         Welcome/Food/Drinks (10 minutes)
·         Approval of Past Minutes (1 minute)
o   Approved
·         Funding Request- Health Care Equity Week (5 minutes)-Meghan Sampson
o   Approved
·         Public Safety (10 minutes)-Heath Kula, Deputy Chief of Public Safety
o   Public safety provides escort on owned or leased OHSU property and can have few exceptions. Exceptions are for unsafe situations. 
o   Blue phone is in process to be installed in between March Wellness and CLSB.
o   6 pm-6 am one officer at March Wellness and 3 officers on the hill.
o   Requesting authorization to operate under Portland safety code for area under the freeway.
o   Get names and specifics for any situation so public safety can address it.
o   When MAX opens there will be a proposal for more public safety staff. 
o   OHSU policy prohibits bringing personal firearms into buildings.
o   Heath Kula to be put on email list to participate in quarterly updates.
o   A map was an idea to let students know where the jurisdiction is for public safety and location of blue phones.
·         CLSB Operations (10 minutes)- Dyann Hamilton and Troy Potter
o   Located on site at CLSB.  Building management in North Tower of CLSB.  Hours for an engineer are 7-8 PM weeknights and 7-6 PM weekends.  Call center for work orders open from 6 am-7 pm.  Phone numbers are on the building management door and on the phones at CLSB.
o   Have quarterly tenant meetings that discuss communication.  Please feel free to attend meetings.  Updates from many departments.
o   After quarterly meeting send out a newsletter with updates.  Can be posted to the portal or going to explore posting in bathrooms.
o   Bulletin boards will be put up in student lounge and around CLSB.
o   If you are interested in attending quarterly meetings let Karen Seresun or K.C. Gilbert know.
o   Tate is interested in attending meetings.
o   Requesting money to put more outlets and appliances into student lounge.  Also requesting another monitor for Streetcar.  Also a request for lost and found manager.  All non-valuable lost and found is in the back of the PSU lecture hall.  Waiting for broadcasting company for TV’s in student lounge. 
o   To address study room shortage, addressing making sure classrooms are open during non-lecture times.  If there is one person in the study rooms and if you have a group you can ask them to leave.  Please leave rooms in good condition.  Janitorial staff only work on Sunday-Thursday evenings.  They do not work Fridays and Saturdays.  Will look into bigger trashcans in study rooms. 
o   7-10 PM Weekdays and 8-5 PM on Saturdays is when the active hours are and past that the systems are not automatic. Hired a consultant to evaluate how the systems are working by the end of the year for the building.  Lights are on at night because they need to be lit all the time but are at a decreased energy.  Need to be lit because they are the hallways which just happen to be on the outside of the building.  Working on automatic sensors for lights. 
o   www.southwaterfrontcampus.com has a handbook for CLSB.  After hours call public safety.    
·         Volunteerism Update (2 minutes)-James Rohlfing
o   12/20 from 9-11:30 PM at Oregon Food Bank. 
·         Portal Update (2 minutes)-James Rohlfing
o   Link to subscribe to get posts into email is in process of getting up and running.
·         All-Hill Ski Trip (2 minutes)-Andrew Sloan
o   $60 for lift tickets $47 for ski/snowboard and boot rentals, or $40 for just ski/snowboard rentals.  
·         School Updates (5 minutes)
·         Regular Updates (15 minutes)
o   Website Coordinator (Adam Fox)
o   JBT Health and Wellness Center (Sarah Lemley)
o   Student Health Advisory Committee (Lilly Winfree)
§  December 15th is the deadline for the waiver. 
o   Student Newsletter Committee (David Edwards)
o   Student Center Planning Committee (Karen Seresun)
§  December 15th-27th gym closed for resurfacing.  Reopening on the 29th.
o   Intramurals/Student Center Events (Heather Ennis)
§  Registration January 5th for intramurals and starts the next week.
o   March Wellness (Erich Knipschild)
§  January 31st and 1st open 7 am-3 pm
o   Library (Laura Ziegen)
§  Office hours for schools for library down at CLSB.  So set up an appointment with them.  Holiday hours for library open 24 hours. 
o   OHSU Communications (Bekki Witt)

Next Meeting:  January 9th, 2015, 12:00-1:00/1:30pm at MRB 310*

Sunday, December 7, 2014

November Meeting Agenda:

http://ohsustudent.blogspot.com/

November Meeting Agenda:

OHSU Student Council (SC)
11/14/2014, 12:00-1:00/1:30pm
Location: MRB 310
Called to order:

Attendants: Jacque Platta, Amelia Stoker Brian Ogle, Rebekah Bally, Russell Huffman, Hannah Lobingier, Kayly Lembke, Lizzy Sunderhaus, Lilly Winfree, Jacob Goertz, Nina Tran, Megan Carroll, Amy Tzou, Constance Henderson, Tate Masunaga, Tyler Light, David Edwards, James Rohlfing, Chris Fanger, Craig Rudy, Marilyn Spencer, Heather Ennis, Karen Seresun, Sarah Lemley, Dana Director, Bekki Witt

·         Welcome/Food/Drinks (10 minutes)
·         Approval of Past Minutes (1 minute)
o   Approved
·         Funding Request-West Coast Regional Conference (5 minutes)-Kelsey Priest
o   Institute for Healthcare Wellness hosting West Coast Regional Conference in April with 40 chapters from West coast region from Colorado to Alaska and expecting 200 students.  Open to all students and students will have to pay a deposit but if they come to the event they will not have to pay.  Approved for $1000.  Contact Kelsey Priest with questions.
·         Halloween Recap (5 minutes)-K.C. Gilbert
o   Event went smoothly without free alcohol.  Some vandalism and theft of wine.  Advertising could be better next year about the party especially to let people know to bring ID’s.
·         Student Day for Research Week (5 minutes)-Kayly Lembke
o   Student Day is May 4th this year.  Research week is in it’s fourth year and Kayly is wondering if different schools would want to participate in student day.  Questioning whether it would be worth it to reach out further to first and second year students.  Decided advertising could be better to let new students know about the week.  Medical students now required to do a research project so they may be very interested.  Recommend call for abstracts on student portal in January. Deadline for abstracts is late March. Could be brought up in orientation for incoming students.
·         Oregon Food Bank Volunteer Day (5 minutes)-James Rohlfing
o   Saturday, December 20th  9-11:30 am.  James to send out an email and sign up for 10 spots.  Open to all students. Posted on portal. 
·         OHSU Spring Gala (5 minutes)- James Rohlfing
o   Combining dental and medical school proms into a gala that combines all schools included.  Dental school is interested in keeping their GV Black Tie Prom but interested in adding another event.  The event will be looked into availability March 20th at the Student Center.
·         CLSB Security (5 minutes)-James Rohlfing
o   Public safety is shared between CLSB and CHH.  Students asking about a shuttle service due to the underpass near the freeway.  Public safety is in contact with the police department.  Response time is lacking.  Public safety gives students rides to their car.  Have public safety here to discuss safety issues and jurisdiction.  Karen to invite a representative.
·         All-Hill Ski Trip (5 minutes)-K.C. Gilbert
o   Won’t have portal for discount lift tickets until a week before the trip. Condos need to be filled up or extra spot paid for by the group.  Send info for ski trip to the portal.  Money due by December 12th.
·         CLSB study space ( 5minutes)-Tyler Light
o   CLSB study space brought up at Mug O’ Joe and the president is taking it into concern and will be addressing it soon. 
·         School Updates (5 minutes)
o   CLSB Heat-Constance Henderson
§  Concerns over air circulation and heat.  Dana’s recommendation is to go through programs and so they can talk with the building directors.  Heather to bring it up at the next CLSB meeting. 
·         Regular Updates (15 minutes)
o   Website Coordinator (Adam Fox)
§  Adam not present
o   JBT Health and Wellness Center (Sarah Lemley)
§  Thursday now open 9:30-7 PM.  Trial through end of December and then will be decided what will happen.  Waiver process is changing winter term. OHP as well as Gold and Platinum insurance plans will be accepted and waivers will not be done through Aetna.  Based on how this goes will determine how the plan will be next year.  Information on portal. 
o   Student Health Advisory Committee (Marilyn Spencer)
o   Student Newsletter Committee (David Edwards)
§  Submissions for the Pulse coming up. Call for 500 word articles.  Due Wednesday, December 3rd.  Published every 6 months and will be in January.  Has updates on the Pulse from the All-Hill.  Distributed on student portal and physical copies will be available as well. 
o   Student Center Planning Committee (Karen Seresun)
§  Issued school rebates for school specific requests.  If interested in requesting money go through your administrators.  If you want to know the exact figures let Karen know.  It is based on enrollment. 
o   Intramurals/Student Center Events (Heather Ennis)
§  Gym is closed tonight for the Vendor Fair.  No intramurals the week of Thanksgiving.  December the student center to have a movie night.  Any ideas email Heather.  Heather talked about whiteboards, outlets and clocks at the building meeting and need to know more details about where they need to be put.  Let Heather know those details.
o   March Wellness (Erich Knipschild)
o   Library (Laura Ziegen)
§  Going to discuss the CLSB study space survey results soon and are concerned.  Educate underclassmen about more study spaces for example in the library.
o   OHSU Communications (Bekki Witt)
§  Bekki’s goal is to get everyone to use it and looking for comments on the portal.  Going to send out an all student survey in the next week.  Putting together tutorials for how to use the portal. Can post text but can’t post fliers.

Next Meeting:  December 12th, 2014, 12:00-1:00/1:30pm at MRB 310*

October Meeting Agenda:

http://ohsustudent.blogspot.com/

October Meeting Agenda:

OHSU Student Council (SC)
10/10/2014, 12:00-1:00/1:30pm
Location: MRB 310
Called to order:

Attendants: Jay Kirchhofer, Amelia Stoker, Jacob Goertz, Tate Masunaga, Chris Fanger, Lilly Winfree, Kayly Lembke, Marilyn Spencer, Amy Tzon, Constance Henderson, Nate Roberts, David Edwards, Monica Luttrell, Andrew Sloan, James Rohlfing, Rajkaran Sachdej, Jessica Steinsiek, Josiah Brown, Adam Fox, Dedra Daehn, Sarah Lemley, Karen Seresun, Heather Ennis, Laura Ziegen, Kelsey Priest


·         Welcome/Food/Drinks (10 minutes)
·         Approval of Past Minutes (1 minute)
o   Approved
·         Halloween Party (5 minutes)-Adam Fox
o   Oct. 31st in CROET Atrium.
o   Student council members to sign up for helping out before and after the party.
o   No outside drinks.
·         OnTrack OHSU (5 minutes)-Lilly Winfree
o   Work with local middle and high school students to increase the number of underrepresented students in the health sciences. Lunch and transportation provided.
o   Drop-in Info Hours are Sep. 29th, Oct. 1st, Oct. 3rd in CLSB 4A010 from 9-1.
o   Lunch and Info session is Oct. 8th (CHH 3070) or Oct. 9th (CHH3181) from 12-1.
·         NWCCU Accreditation (10 minutes)- Dedra Daehn
o   In 2010 NWCCU for whole university changed from 10 year accreditation to 7 year accreditation cycle.
o   Year 1 report focused on mission and core themes, year 3 report focused on resources and capacity and year 7 report where all standards are examined.  Right now working on 7 year report.  Focused now on student learning outcomes, planning process and how using data for improvement. 
o   Updating Mission and Core themes, student outcomes and planning process to make improvements.
o   Core team that is writing the standards and a steering committee and K.C. Gilbert is a member of the committee.
o   K.C. Gilbert will sign off on the report for the student representation that the school is in standards.
o   First draft of the report will be done in December and sent to the steering committee.  Students will have the opportunity to go online in January to look at report and provide input.
o   April 27th-29th visit will take place and will have 5 evaluators from other universities in the region to visit with the student group and will set up meetings.
o   Dedra to come back in March to give details about the visit, what to expect. 
o   Student council to share information with classmates and respective schools.
·         Student Insurance Plans (5 minutes)-Marilyn Spencer
o   Health Exchange will allow students to shop for insurance and will see how many students will go to Cover Oregon.  Health Exchange to have a mid-year waiver so students can shop for exchange or OHP plan and waive out for remainder of year. November 15th, open enrollment. Students that want to remain on Aetna can remain on Aetna for remainder of year.
o   Aetna going away in August.
o   Need a metallic tier to qualify for students.
o   Either going to remain on Aetna in August or if enough students go off Aetna then will change to Health Exchange system. Looking at if students want to stay on Aetna plan or do the exchange option but can’t do both.
o   Students to explore options and make decisions by November 15th.
·         Funding Request (5 minutes)-Kelsey Priest
o   Was not sent out prior to the meeting.
o   Kelsey is from the Institute for Healthcare Improvement Open School Chapter.  Hosting Interprofessional West Coast Regional Conference on April 17th and April 18th 2015. Asking $1000 from the council for over 200 students including OHSU students and students coming from out of state.  Funds to go towards food.
o   Looking at $12,000-$13,000 for the event total. 
o   Add it to next month’s agenda because we did not get the budget request ahead of time.
·         Student Council Retreat (5 minutes)-Amelia Stoker
o   October 25th in Salem at a ropes course from 1-5 PM. 
o   Still about 5 spots open so let Amelia Stoker know if you want to join.
·         Sleep Tight Bags (5 minutes) -Kacey from Radiation Therapy
o   Volunteer Opportunity with Salem Women’s and Children’s Shelter.
o   Making stuffed animal bags in December to give to children and make hygiene bags to give to women.
o   Spread the word to students and event may be held at student center.
o   Kacey to make a budget and send to student council representative.
·         Habitat for Humanity Volunteer Day (5 minutes)-James Rohlfing
o   January 24th, 31st or February 7th, 14th, 21st options.
o   Decided on January 31st.
o   Open to any students from OHSU.
·         Ski Trip (5 minutes)-Monica Luttrell
o   MLK weekend January 16th-17th.
o   Increase prices $65 for students and $85 for guests.
o   December 17th dues are due.
·         School Updates (5 minutes)
o   DS1- No clocks in CLSB, electrical outlets unreliable in CLSB, lack of study space in CLSB and want more white boards in CLSB.
o   Karen to bring up these concerns at CLSB Academic Operations Committee with Department heads in building and department staff. 
o   CLSB Study Space survey received responses back from mostly dental students and schools to send out to their classes respectively.
·         Regular Updates (15 minutes)
o   Website Coordinator (Adam Fox)
o   JBT Health and Wellness Center (Sarah Lemley)
o   Student Health Advisory Committee (Lilly Winfree)
o   Student Newsletter Committee (David Edwards)
o   Student Center Planning Committee (Karen Seresun)
§  Recap GSO BBQ and Information Fair.
§  Mug O’ Joe on November 3rd at CHH.
§  Art Reception coming up at student center October 15th at 5:30 PM.
o   Intramurals/Student Center Events (Heather Ennis)
§  Intramurals starts Monday
o   March Wellness (Erich Knipschild)
o   Library (Laura Ziegen)
o   OHSU Communications (Bekki Witt)
§  Anything posted on student portal goes to her. Bekki to start coming to the meetings soon.

Next Meeting:  November 14, 2014, 12:00-1:00/1:30pm at MRB 310*