April 2015 All Hill Council Minutes

http://ohsustudent.blogspot.com/

April Meeting Agenda:

OHSU Student Council (SC)
4/10/2015, 12:00-1:00/1:30pm
Location: MRB 310
Called to order:

Attendants: K.C. Gilbert, Amelia Stoker, Karl Shao, Jacque Platta, Tate Masunaga, Chris Fanger, Jacob Goertz, Lizzy Sunderhaus, Kayly Lembke, Amy Tzou, Quinn Halverson, Andrew Sloan, David Edwards, Monica Luttrell, Heather Ennis, Karen Seresun, Sarah Lemley, Bekki Witt, Laura Ziegen, Dana Director, Rajkaran Sachdej, Donald Henschel, David Toffey

·         Welcome/Food/Drinks (10 minutes)

·         Approval of Past Minutes (1 minute)

o   Approved

·         Funding Request-Women in Science (WIS) Happy Hour Mixer at OMSI (5 minutes)-Maria Purice

o   Happy Hour Mixer with students from all schools at OMSI May 13^th at 5:30-8:00 pm.  Requesting $200 for security, server and promotional material.  Flyers once finalized will be sent out to All-Hill to advertise.  Expecting 80 students. Funding request approved.

·         Gala (5 minutes)-James Rohlfing

o   May 8^th at the Adriana Ballroom downtown.  Online system to purchase tickets ahead of time which is cheaper.  Ticket includes price of food and alcohol available by purchase.  Looking for 2-3 volunteers to be present at the event to greet and help with setup.  Please help promote to your schools. 

·         All-Hill Elections (5 minutes)- K.C. Gilbert

o   6 positions with stipends.  Email K.C. and Karen a resume and short cover letter that will be distributed to the council.  April 24^th is the deadline for applications and the next executive council will be announced at the next May meeting and will take over at June. 

·         School Updates (5 minutes)

·         Regular Updates (15 minutes)

o   Website Coordinator (Adam Fox)

§  Not present

o   JBT Health and Wellness Center (Sarah Lemley)

§  Have hired 3 new primary care practitioners.  Formed a collaboration with Pacific Source Insurance via Portland State. Deductables will decrease from $750-300. Dependent coverage will be offered for one more year and then it will no longer be offered. Dental is still required.

o   Student Health Advisory Committee (Marilyn Spencer)

§  Not present

o   Student Newsletter Committee (David Edwards)

§  Deadline is Friday, April 24^th for summer submissions.  It will be distributed through the student portal and in print.  Please email submissions to David Edwards. Published first week of May.

o   Student Center Planning Committee (Karen Seresun)

§  1S019 seats 25 available on Fridays in CLSB for next years meeting.  MRB 310 is still available for next year.  Need to know if we want the room by Monday.   Decided to keep meetings next year at MRB 310 instead of CLSB but continue to look for a room in CHH in the future.

§  President Kohler will be the keynote speaker at graduation. April 15^th deadline for regalia. Students need to be at the convention center at 10 am.

o   Intramurals/Student Center Events (Heather Ennis)

§  Monday the 13^th intramural sports start. Blazer vs. OKC shown at 5 pm on Monday the 13^th and Chipotle will be served.  Quiz Bowl was a success with about 35 people there.

o   March Wellness (Erich Knipschild)

§  Not present

o   Library (Laura Ziegen and Stephanie Kerns)

§  Looking for students to attend a faculty meeting in May to discuss with the library faculty about OHSU governance.

o   OHSU Communications (Bekki Witt)

§  Student group is working to make the student portal better.  Bekki asked for ideas for a letter from the Provost to new students.  Research week May 4^th-8^th in old library auditorium.  Call for submissions went out last week.  Student day is May 4^th.

·         Funding Request-Health Equity Circle (5 minutes)-David Toffey and Donald Henschel

o   Requested $1500 for membership fees for Metropolitan Alliance for the Common Good. Cap is at $1000 and does not seem to cover students all across the schools.  Also, if it is going to be a yearly event, student council does not want to set a standard for covering the cost yearly unless it includes students from across campus. 

Next Meeting:  May 8, 2015, 12:00-1:00/1:30pm at MRB 310*

March 2015 All Hill Council Minutes

http://ohsustudent.blogspot.com/

March Meeting Agenda:

OHSU Student Council (SC)
3/13/2015, 12:00-1:00/1:30pm
Location: MRB 310
Called to order:

Attendants: Bekki Witt, Taryn Hansen, Amelia Stoker, Andrew Sloan, James Rohlfing, David Edwards, K.C. Gilbert, Tyler Light, Constance Henderson, Nichole Slykhous, Amy Tzon, Megan Carroll, Chris Fanger, Elizabeth Sunderhaus, Jacob Goertz, Daniel Mick, Jay Kirchhofer, Adam Fox, Tate Masunaga, Karen Seresun, Heather Ennis, Christine Giatti, Stephanie Kerns, Laura Ziegen

·         Welcome/Food/Drinks (10 minutes)

·         Approval of Past Minutes (1 minute)

o   Minutes Approved

·         Health Care Equity Week (10 minutes)-Taryn Hansen

o   Problem is event is student run and programs don’t communicate.  Trying to reach out to schools at beginning of year to start communication between schools.  Get in touch with Karen Seresun and Bekki Witt to get communication out at the beginning of the year.  cansler@ohsu.edu to get in contact with Taryn Hansen if have any questions about heath Care Equity Week.  April 26^th and lecture series the week before.

·         Volunteer World Health Carnival & Silent Auction (5 minutes)-Tyler Light or Josiah Brown

o   Fundraiser for global health to send people abroad.  $50 to attend the event so not designed for students.  April 17^th at CLSB. 

·         Volunteer Awards Ceremony Wrap-Up (5 minutes)-Amelia Stoker

o   150 people in attendance.  Let Amelia know if anything can be done to improve the event next year. 

·         Gala (5 minutes)-James Rohlfing

o   8-12 AM on May 8^th   at Adriana Ballroom downtown.  Set up PayPal to purchase tickets to the event.  $1000-1500 may be requested from student council.  $15 tickets. 

·         All-Hill Elections (5 minutes)- K.C. Gilbert

o   Email out information about positions and will send CV and personal statement back to K.C. Gilbert or Karen.  President is the only position you need to be on the executive council for one year to be able to apply for.  Will elect them by the next one or two meetings.

·         School Updates (5 minutes)

o   MS2’s have concerns, Pandora is blocked so let Stephanie Kerns know when that happens and she can get IT to work on it.  Also concerns with JBT not being staffed.

·         Rho Chi Quiz Bowl- Megan Carroll

o   Email team name and members to tobiasa@ohsu.edu by March 29^th.

·         Motorcycle Parking-Christine Giatti and Ryan

o   Same application for motorcycles as for cars.  Motorcycle permit approval is decided by individual programs.  Not a lot of students approach parking for motorcycle permit parking.  Can add to the portal to get the information out.  Add motorcycle option to rate sheet and need program approval contacts.  Each program has an allotment and the approvers are usually the Associate Deans.  SoD: Mark Mitchell, SoM UME: Tracy Bumsted, SoM Graduate Studies: Allison Fryer, SoN: Peggy Wros, Other academic programs: David Robinson. Around campus it is pay to park 8-5 PM but free out of those hours except for reserved spots.  Make sure program directors are aware motorcycle parking is available to students.  Parking@ohsu.edu is contact information.  Shamrock run is 7:20-12:15 PM this Saturday.

·         Regular Updates (15 minutes)

o   Website Coordinator (Adam Fox)

§  No updates

o   JBT Health and Wellness Center (Sarah Lemley)

§  Not present

o   Student Health Advisory Committee (Marilyn Spencer)

§  Not present

o   Student Newsletter Committee (David Edwards)

§  Calling for articles next month and published first two weeks in May.

o   Student Center Planning Committee (Karen Seresun)

§  Mug O’ Joe April 6^th from 11:45-12:45, lunch will be provided. March 30^th pool closure at student center. Hopefully only closed a week.

o   Intramurals/Student Center Events (Heather Ennis)

§  Post around schools about Rho Chi Quiz Bowl on April 2^nd.  April 13^th intramural registration. April 8^th 5:30-7:30 PM Artist reception for Luciano Monetti. 

o   March Wellness (Erich Knipschild)

§  Not present

o   Library (Laura Ziegen and Stephanie Kerns)

§  If there is someone at the desk in CLSB computer room then can ask them to go and ask a student to leave the room if there is only one person in the study room.  Stephanie will distribute charts with usage.  Changes are coming to BICK, weekend service hours and will be open to students on the weekends.  Effective March 21^st.  Please give feedback during Spring term to Stephanie Kerns or at the desk. Adjustments will be made after usage charts are made.  Printer coming on 4^th floor.

o   OHSU Communications (Bekki Witt)

§  Can customize news feed on portal now.  Announcements box is going away.  Things are moving along with the portal.  Usage is increasing for the portal. 

Next Meeting:  April 10, 2015, 12:00-1:00/1:30pm at MRB 310*

February 2015 All Hill Council Minutes

http://ohsustudent.blogspot.com/

February Meeting Agenda:

OHSU Student Council (SC)
2/13/2015, 12:00-1:00/1:30pm
Location: MRB 310
Called to order:

Attendants:

·         Welcome/Food/Drinks (10 minutes)

·         Approval of Past Minutes (1 minute)

o   Past meeting minutes approved

·         Funding Request (5 minutes)- Interprofessional Quiz Bowl

o   Passed for full $1000. In previous years, used about $900-$1000. 2 opposed.

·         Volunteer Awards Ceremony (10 minutes)-Monica Luttrell

o   Monica explained ethos behind award ceremony and logistics. Encouraged people to spread word about nominations and attend event. People nominated for awards submit their CV. Selection committee is composed of members of All-Hill. Nominations due Feb 16^th. March 5^th at ~6pm for CV reading. Food provided. Actual event on March 12^th. Need volunteers for event to help setup and check IDs for wine bar.

·         Motorcycle Parking (5 minutes)-Daniel Mick

o   Daniel raised his concern that the university does a poor job of incentivizing motorcycle usage despite it’s positive environmental impacts compared to cars. He also raised the point that there are many unusable parts of different parking garages that could fit motorcycles and not cars but result in tickets if parked in. Proposed solutions: Effect more lenient rules related to where you can park a motorcycle, reduce fees, paint more motorcycle spots. Dana Director encouraged us to invite Sue Thompson to our next meeting to discuss this issue. Josiah Brown will work with Daniel Mick to draft letter of concern. Please add this issue to next month’s meeting agenda.

·         Executive Meeting with the Provost (5 minutes)-K.C. Gilbert

o   Meeting topics included graduation and student health. University is changing graduation at the institution level. OSU PharmD now included in graduation.

§  Provost agreed at meeting that communication had been poor from the higher administration to students. Graduation this year is at convention center. Begins at 1100. Begins with one large ceremony then breaks into individual programs. Officially ends at 5PM, however the last 2-3 hours of the event are blocked for reception. Dana Director reiterated that students are not responsible for raising funds whatsoever for graduation.

§  Provost stated that moving student health to CLSB is not an option for reasons of health information security, logistics, and financial sustainability. It was brought up that moving Student Health to CHH at some point might be an option. We discussed changing both the policy

·         Volunteerism-Habitat for Humanity Recap (5 minutes)-James Rohlfing

o   Last Habitat event very well attended, with 15/15 spots filled. Plan is to schedule another build day in the Spring with them.

·         Gala (5 minutes)-James Rohlfing

o   Nursing rep states that their constituents are very involved. PharD students already have spring formal event, but it is much more expensive. They feel like their constituents would be very likely to go if the ticket was only $10. Dental feels that the gala would be more attended by 1^st and 2^nd years than upperclassmen. Medical brought up that MS1/MS2 CLSB classrooms could be used for event. It was brought up  Would like to setup subcommittee for planning. Looking at May 8^th. People generally feel that their constituents would be interested in attending.

·         All-Hill Ski Trip (2 minutes)-Andrew Sloan

o   No problems with ski trip.

·         Representation – Adam Fox brought up that it would be nice if class presidents of each class were specifically invited to All Hill meetings to facilitate communication.

·         School Updates (5 minutes)

o    

·         Regular Updates (15 minutes)

o   Website Coordinator (Adam Fox)

o   JBT Health and Wellness Center (Sarah Lemley)

§  Currently undergoing some provider turnover, so there may be some difficulty getting appointments until this spring.

o   Student Health Advisory Committee (Marilyn Spencer)

§  Insurance that OHSU provides is combining with PSU, ideally to lower premiums. Waiver will not change. OHP will continue to qualify for waiver. Currently working on issue of dependent coverage. Only 50 students who are on school health plan have dependents, and 37 of these are graduate students.

o   Student Newsletter Committee (David Edwards)

§  Latest Pulse issue last month

o   Student Center Planning Committee (Karen Seresun)

§  Focus groups last year clearly desired campus pub in Student Center. Request for Proposal has been written and is being sent out to local vendors who may be interested in hosting. Provost is behind event.

o   Intramurals/Student Center Events (Heather Ennis)

§  Closed Presidents Day. 2/19/2015 SOM Specialty Speed Dating Event 5:30-7:30PM (Gym closed from noon on). 2/25/2015 – Possible Blazers Viewing Event, to include food but possibly not alcohol. 3/6/2015 – SOD Black Tie Ball, gym closed at 12:30PM. 3/12/2015 – Volunteer Awards Ceremony, beings at 5:30PM, gym closes at 12:30PM. 3/14/2015 – Hoops for Hopes, gym closed all day. 3/30/2015, Pool closure begins for one week to replace filtration system. 4/4/2015 – New Artist in Student Center, SOD professor.

o   March Wellness (Erich Knipschild)

§  Not in attendance

o   Library (Laura Ziegen)

§  Trying to get bulletin board and suggestion box put in at LRC at CLSB. Has to go through administration because it is considered an alteration to the building. They are currently analyzing usage of LRC study rooms. People studying alone in group study rooms will be asked to vacate the room. Students raised concerns that even quiet areas are still loud from nearby non-quiet areas. Students would like a designated attendant to enforce library rules. Recommended to contact Stephanie Kerns, Associate University Librarian.

o   OHSU Communications (Bekki Witt)

§  Not in attendance.

Next Meeting:  March 13, 2015, 12:00-1:00/1:30pm at MRB 310*